UYCEP Virginia Privacy Notice
We know that you care how information about you and your child is used and shared, and we appreciate your trust that it will be handled carefully and responsibly. This Privacy Notice describes how UYCEP Virginia, together with related UYCEP programs, representatives, and service operations (collectively, “UYCEP Virginia,” “we,” “our,” or “us”), collects and processes personal information through www.uycep.com, online and offline applications, educational programs, counseling and assessment services, events, communications, digital platforms, and other services that reference this Privacy Notice (collectively, the “Services”).
By using the Services, submitting an inquiry, application, or registration, participating in a program, requesting an assessment or consultation, or otherwise providing personal information to us, you consent to the practices described in this Privacy Notice, to the extent permitted by applicable law.
What Personal Information Does UYCEP Virginia Collect?
We collect personal information in order to provide and continually improve our Services.
Here are the types of personal information we may collect:
Information You Give Us: We receive and store information you provide in relation to the Services. Depending on the nature of your interaction with us, this may include names, email addresses, telephone numbers, mailing addresses, parent or guardian information, student information, date of birth or age, school or educational background, application and registration materials, assessment and evaluation records, appointment and scheduling details, billing or payment details where relevant, records related to educational support needs, and the contents of forms, messages, emails, and other communications submitted to us.
Automatic Information: We automatically collect and store certain types of information about your use of our website and digital Services, including information regarding your interaction with our pages, content, forms, and communications. Like many websites, we may use cookies and other identifiers, and we may obtain certain technical information when your browser, device, or application accesses our Services, including IP address, browser type, device identifiers, operating system information, date and time of access, referring URLs, and similar usage data.
Information from Other Sources: We may receive information about you from other sources, such as parents, guardians, schools, teachers, counselors, referral sources, affiliated UYCEP representatives, payment processors, scheduling tools, learning platforms, and other service providers, which we may use to support applications, improve records, coordinate services, and communicate with you more effectively.
Examples of Information Collected
Examples of the information you may provide to us when using the Services include identifying information such as name, address, telephone number, and email address; student and family information; educational history; age or date of birth; application responses; uploaded documents; communications with our staff; appointment information; and billing details where a paid service is involved.
Examples of the information we may automatically collect and analyze include the internet protocol (IP) address used to connect your device to the internet; browser and device characteristics; pages visited; dates and times of access; page interaction details; approximate location inferred from technical data; and information collected through cookies or similar technologies.
For What Purposes Does UYCEP Virginia Use Personal Information?
We use personal information to operate, provide, develop, and improve the Services that we offer to students, families, educators, applicants, and other users. These purposes include:
Providing educational and related services. We use personal information to review applications, process registrations, organize enrollment, deliver educational programs, provide assessment and evaluation services, provide guidance and psychological counseling, provide special education support, coordinate workshops, camps, competitions, consulting, and related family or educator support activities.
Providing, troubleshooting, and improving the Services. We use personal information to provide functionality, analyze performance, detect errors, maintain records, troubleshoot issues, and improve the usability, safety, quality, and effectiveness of the Services.
Recommendations and program planning. We may use personal information to better understand educational and developmental needs, identify suitable programs or services, support parents and educators, and personalize aspects of the user experience where appropriate.
Communicating with you. We use personal information to communicate with you in relation to the Services through different channels, including phone, email, messaging systems, scheduling tools, and website forms.
Legal, compliance, and protection purposes. In certain cases, we collect and use personal information to comply with legal obligations, respond to lawful requests, enforce our policies and agreements, protect the rights and safety of UYCEP Virginia and others, and prevent fraud, misuse, or unauthorized access.
What About Cookies and Other Identifiers?
To enable our systems to recognize your browser or device and to provide and improve the Services, we may use cookies and other identifiers. These technologies may be used to remember preferences, maintain website functionality, understand traffic patterns, improve content, support analytics, and protect security. Most browsers allow you to manage cookie settings; however, disabling cookies may affect certain features of the Services.
Does UYCEP Virginia Share Personal Information?
Information about our students, families, applicants, educators, and website users is an important part of our operations, and we do not sell personal information. We may share personal information only as described below and as reasonably necessary for legitimate educational, operational, legal, and service-related purposes.
Transactions or services involving third parties. We may make available to you services, platforms, applications, or tools provided by third parties for use in connection with the Services. You can often tell when a third party is involved in your interaction, and where appropriate we may share related personal information with that third party to provide the requested service.
Third-party service providers. We employ or engage other companies and individuals to perform functions on our behalf. Examples may include website hosting, data storage, learning platform support, scheduling assistance, communications support, payment processing, technical support, analytics, and administrative services. These service providers may have access to personal information needed to perform their functions, but are expected not to use it for other purposes except as permitted by law.
Program delivery and support. We may share relevant personal information with educators, counselors, specialists, evaluators, coordinators, affiliated UYCEP representatives, and similar parties where such sharing is necessary to provide a requested Service, support a participant, or carry out a legitimate educational, counseling, or operational function.
Business transfers or organizational changes. As we continue to develop our Services, we may undergo reorganization, restructuring, affiliation changes, mergers, transfers, or similar operational changes. In such circumstances, personal information may be transferred as part of that process, subject to applicable confidentiality and legal obligations.
Protection of UYCEP Virginia and others. We may release personal information when we believe release is appropriate to comply with law; enforce or apply our policies, agreements, or conditions; or protect the rights, property, safety, or security of UYCEP Virginia, our staff, students, families, users, or others.
Other than as set out above, you will ordinarily receive notice where appropriate when personal information about you may be shared in a materially different manner, and where applicable you may have an opportunity to make a choice.
How Secure Is Information About Me?
We design and maintain our systems with privacy and security in mind. We use reasonable administrative, technical, and organizational safeguards to help protect personal information during collection, transmission, storage, and disclosure. Nevertheless, no method of transmission over the internet, and no method of electronic storage, is completely secure, and therefore we cannot guarantee absolute security.
It is also important for you to protect against unauthorized access to your devices, email accounts, passwords, and applications. If you communicate with us through shared devices or accounts, please be sure to sign out when finished.
Third-Party Links and Services
The Services may include links to other websites, applications, learning tools, or service providers that are not operated by UYCEP Virginia. If you choose to use those third-party services, the collection and processing of your information by those providers will be subject to their own privacy notices, terms, and practices. We encourage you to review those materials carefully.
What Information Can I Access?
Subject to the nature of the Service and applicable law, you may request access to certain information we maintain about you, such as contact information, application details, submitted documents, appointment information, billing information where relevant, and certain records relating to your interaction with the Services.
What Choices Do I Have?
You may choose not to provide certain information; however, in that case you may not be able to take advantage of some or all of the Services. If you would like to update or correct information you have provided, you may contact us using the information below.
If you do not want to receive non-essential email or other communications from us, you may request that we adjust your communication preferences. If your browser or device permits it, you may also manage cookie settings directly through your browser or device controls.
To the extent required by applicable law, you may also have the right to request access to, correction of, restriction of, or deletion of certain personal information. Depending on the nature of your request and our legal, educational, safeguarding, administrative, or recordkeeping obligations, certain services or functions may be limited or unavailable.
Children and Student Privacy
Many UYCEP Virginia Services are intended for children and students. Personal information relating to minors should generally be provided by a parent, guardian, school representative, or other authorized adult. Where required by applicable law or policy, we expect appropriate parental or guardian authorization before collecting or processing a child’s personal information.
If you believe that a child has provided personal information without appropriate authorization, please contact us so that we may review the matter and take appropriate action.
How Long Do We Retain Personal Information?
We retain personal information for as long as reasonably necessary to provide the Services, maintain appropriate educational and operational records, resolve disputes, enforce agreements, protect safety and security, comply with legal obligations, and support legitimate organizational needs.
International and Online Services
Because UYCEP services may include online programs, digital platforms, international consulting, and communications involving participants, staff, or service providers in different jurisdictions, personal information may be processed, stored, or accessed across multiple locations, subject to appropriate safeguards and applicable law.
Conditions of Use, Notices, and Revisions
If you choose to use the Services, your use and any dispute over privacy are subject to this Privacy Notice and any other applicable terms, notices, policies, or agreements provided by UYCEP Virginia. Our Services, programs, and operations may change over time, and our Privacy Notice may change also. You should review this notice periodically for recent changes. Unless stated otherwise, our current Privacy Notice applies to the personal information that we maintain at the time.
Contact Information
If you have any questions regarding this Privacy Notice or our privacy practices, please contact UYCEP Virginia through www.uycep.com or by email at info@uycep.com. Public contact information currently shown on the UYCEP website.